Health and Safety Compliance - Appointment Letters

Ensuring health and safety in the workplace doesn't stop with appointing dedicated employees to take care of such matter. Health and Safety Compliance: Appointment letters should be issued too. This is a legal requirement but, more importantly, saves valuable time as everybody will know their role and duties.

Health and Safety Compliance: Appointment Letters for health and safety officials are often overlooked. But these are the first documents Inspectors for the Department of Labour will ask for when conducting a routine visit. Companies should ensure that they don't draft just about any appointment letters. They should ensure that their appointment letters are legally compliant and won't work against them in case of a court case.

The following are the contents of Health and Safety Compliance: Appointment Letters in their order:

- Health and Safety Compliance: Appointment Letters should be written on a company letter head that clearly states the company's name
- This should be followed by the relevant Act under which the position is being appointed according to
- The position to which an appointee is being appointed to
- followed by the name of the appointee
- Health and Safety Compliance: Appointment letters should have a sworn statement by the appointer, declaring his/her appointment of the appointee stating the relevant section of the Act under which the appointment is done
- The employer's name and the area where the new appointee will be allocated to
- It should fully state the roles and duties that the new appointee is expected to perform according to the Act
- Any other activities that the appointee is entitled to should be clearly stated in Health and Safety: Appointment Letters, which are his responsibilities vested in him but not stipulated in the Act.
- Any other information that the appointee is supposed to know is stated
- What is required of the new appointee should be clearly stated
- Health and Safety Compliance: Appointment letters should have a start date and an end date of the appointment clearly stated.
- An appointer's signature is required and the date which the letter was signed
- This is followed by the declaration, by the appointee, of understanding the implications of the letter and putting a signature as acceptance as well as date.
Some companies overlook the importance of drafting and issuing of Health and Safety: Appointment Letters. They forget the legal implications that come with ignoring the importance of such letter. Employers can face jail time of up to 1 year or a whooping R50 000 fine, if they are found to not have issued these letters to newly appointed positions.

Aware of the fact that many companies overlook the importance of Health and Safety: Appointment Letters, MAKROSAFE assist clients with templates that can be used to draft such Appointment letters. They have put together 46 templates with various Health and Safety Compliance: Appointment Letters structures. These compiled templates will assist companies to use the correct layout and structure for every position. It takes a lot of thorough knowledge of the Occupational Health and Safety Act for one to be able to put together compliant appointment letters. Leave the job to the capable hands of MAKROSAFE experts and never worry about the Department of Labor any more.