Injury on Duty Form – better known as the W.CL. 2 Form
The Injury on Duty Form that must be used to report an occupational injury is the W.CL.2. It is the employer who must fill in the form to claim compensation from relevant authorities for an employee who has suffered an occupational injury. To avoid the stress associated with the paperwork and concerns of ending up being non-compliant due to lack of knowledge, I will discuss in today's blog what information is required when filling in the form.
What information in required on a W.CL. 2 Form
When filling in the Injury on a W.CL. 2 Form, a lot of information is required about the employer, the company and the employee/s involved. This includes the company contact details, location as well as its registration number with the Compensation Commissioner. Employers will also be required to state the nature of their business.
Employers are obliged by law to pay injured employees compensation for the first three months of their injury or sick leave. However, employers are requested to state in the Injury on Duty Form if they are prepared to make additional compensation payments after that period. If they have already paid the earnings, they must state the amount and length of such payment.
Employers must state the days the employee used to work, the last date they reported for duty, whether they completed their shift on the last day and the date they resumed work. If the employee got killed, the employer must provide contact details of the dependents.
Details of any history of incident and previous compensation paid to the employee should be indicated in the Injury on Duty Form. This includes the details of the medical practitioner who treated the employee, the medical treatment the employee was given as well as the place where s/he was treated.
The Compensation Commissioner also wants to know the cause of the accident and whether there was anything that contributed to it. Personal details of witnesses or anyone who was aware of the accident are also required. Employers must, furthermore, indicate the number of other employees who were injured in the same accident (if any) and the name of the police station if the incident was investigated. If it was a road accident, registration details of the vehicles must be provided.
Full personal details of the employee must be filled in the Injury on Duty Form. Indication of the citizenship of the employee, period of employment and expected period of disablement are all required. The employer must indicate the remuneration of the employee at the time of incident as well as all allowances entitled to.
The place, date and time when the incident occurred and when it was reported must be stated. The task which was being performed at the time of incident should be stated. The experience of the employee in doing that particular task and if the employee's action were in line with correct protocol must be filled in the form.
The above are some of the most essential information that employers are expected to provide when filling in an Injury on Duty Form. However, there is more other information required. Because of the nature of their responsibilities, most employers do not have the full above-required information about their employees and their working activities.
MAKROSAFE can assist you escape the headache of the paperwork as we can completely handle the filling of Injury on Duty Forms. We can also handle all injury on duty claims and we ensure that claims are paid out successfully and immediately. Contact us today and subscribe to our Injuries On Duty services.
Comments (10)
A colleague of mine whilst performing his duty had an accident that damaged his finger,this happened over 20 years ago. He would like to follow this up, because he has not heared from the employer ever since.
2019-07-18 08:45:57My husband had a injury at work august 2005 we apply at compensation fund was in court see the commisioner he past away 3 years we had all the documents they ask for from the drs still no answer from them can I open the case again and claim anything pls advise me regards Mrs leeuwner
2019-07-22 23:06:57hi I injured on duty last year 15 January. 2022 I slipped. and fall injured my spine had two operation and I have 2 scraw at spinal cord , i reported the injury to my supervisor but never reported to health & safety when come back to work from hospital went to healthy & safety myself to report the matter but they said to me they want prof that show that i was injured on duty so i didn't have the prof but there was a security person on duty on the day she saw me when i was busy taking bus to washing bay where i slipped and got injured. now i want to know how can i do, because i am still suffering due to the accident.
2023-05-16 19:10:38Dear Johannes Thank you for your question via our comments... I am sorry to hear about your injury, wishing you a speedy recovery... Your claim is reportable for a maximum period of 1 year from the date of injury. After 1 year, it becomes unreportable. However, as your mentioned that you have raised this with your company and the company did not get the claim registered in time, you can visit DOL and do a statement so that they can investigate the case and possibly allow you to report it irrespective of the time period.
2023-06-13 10:17:09I was injured at and my paper work was not done maybe it was due to not registered with that company they told me not to worry about the matter til now nothing happend and my IOD was not registered were it was suposed as the form had to be submitted within sevendays please help my right hand not working properly as injured
2019-09-17 01:57:38Can an Employer refuse to fill in the IOD Forms? and if so, what should one do? How long after injured should the employer fill in the form?
2019-09-25 11:47:06I was involved in a car accident during working hours but thy ddnt feel the form.the accident happened when i was cuming back from the visited school to my destination where i sighn in nd off.but my employer never sign the accident repory or repory anywhere.any help please accident was on the 18 april 2018 around 15h00
2018-05-04 16:33:38I had an injury while on duty last year February, the company took me to the hospital, I had surgery and got treatment for my broken arm. A few months later the company requested for my identity particulars to process the claim. I submitted all the required documents but I didn't get any compensation. I later followed up with COID link and they only told me that my claim was approved and paid out to the doctor who treated me ( the medical bills) but I didn't get any compensation until now. Please advise what can I do.
2021-03-25 09:49:11Morning, this need a urgent attention. my wife has received a final report from the Doctor after she get injury at work. she did spine operation, now when we submit a final report to a nearby DOL they say we must go to head office of DOL. Which one is it to get forms for final report? Please assist in this matter or send me those forms of the final report. you prompt respond will be highly appreciated Regards, Mr Khanye
2021-03-29 11:36:05I worked as a bricklayer. I was given the task of overcoming using traffic signs to slow down vehicles for our project . A car overtakes a truck and hit on me from the back then it rolled. I left arm is currently not working and my face is swollen. I cannot
2023-06-09 11:56:40Dear Lonwabo Thank you for your request via our comments... I am terribly sorry to hear about your injury and wish you a speedy recovery... You need to report this urgently to your supervisor who must take all steps to assist you and also send the correct documents to WCA to open the claim... Your employer must rush you to hospital and ensure all forms are completed for IOD and submitted to WCA... You can request that your employer seek assistance from us, send this link to them for approvals and completion: https://www.mysafetyshop.co.za/Products/Reporting-and-Capturing-of-an-IOD---Section-24
2023-06-13 09:00:45I was also injured at work, and fill all documenti required. But did not received anything until today. Year of injury early 2000, employer department of education, thank u
2019-12-04 11:52:19